Presenting Author responsibilities (Poster/Paper)
Presenting Authors with an accepted abstract must register for the Congress by the Early closing date of Monday 13th April 2020 in order for your abstract to be included in the Programme.
The named presenting author must be present at the meeting to deliver the presentation. Failure to adhere to this requirement may result in ineligibility to submit an abstract at the next Congress.
If the submitting author is a student we suggest that a senior author be present and prepared to support the work of the presenting author.
Editing of a submitted Abstract
In the event an author needs to edit a submitted abstract before the closing date of November 27, 2019, please contact Judy.Livingstone@kc-jones.co.uk.
Abstract Withdrawal before acceptance
Abstracts can be withdrawn prior to November 27, 2019 by contacting Judy.Livingstone@kc-jones.co.uk.
Preparing your Presentation
New or novice presenters are directed to Preparing for your first Presentation at a Conference for helpful information.
Presenting Author unable to attend
After receiving acceptance of an oral or poster presentation, if the presenting author is no longer able to attend the Congress, you must immediately inform the Congress Scientific Program Committee (email@example.com) informing them if a replacement presenter will be available or if the paper/poster needs to be withdrawn from the Program. The substitute presenter must be approved by CSPC before the accepted abstract remains in the program.
Late Withdrawal of a Poster/Presentation
Late Withdrawals due to unforeseen circumstances must be received by NOON the day before the scheduled presentation. If you fail to notify IOA of withdrawal or if you fail to present, you will be ineligible to submit for the following Congress.
Request for Approval of Substitute Presenter for Late Withdrawal:
- Requests for approval of substitute presenters must be submitted by the First Author by NOON the day before the scheduled presentation.
- Substitute presenters must be approved in advance by contacting firstname.lastname@example.org
- Substitute presenter approval requests will only be considered in cases of illness, family emergency, change of employment, or inability to obtain a visa.
- Substitute presenters must be a co-author listed on the abstract, must be qualified to discuss all aspects of the abstract during its presentation and must pay the registration fee to attend the Annual Meeting. (A complimentary full-meeting exhibitor badge is not an acceptable substitute.)
- An individual may be a substitute presenter for only one presentation.
Submission to the journal Strabismus
Authors applying for an IOA Research Award are encouraged to submit a manuscript to the special congress supplement in the journal Strabismus. See ‘Paper Publication’ section on the Congress main page.
Commercial Relationships/ Financial Disclosure
To be provided continuing professional development credit hours the IOA must disclose to the program audience any real or apparent financial interests over the previous 2 years relevant to the content of a presentation(s) to ensure balance, independence, objectivity, and scientific rigor in all accredited educational activities. Declaration of financial interest is not intended to restrict any presentation but to inform the audience that this relationship exists.
All presenters at the meeting MUST disclose any significant financial interest or other relationship over the previous 2 years with the manufacturer(s) of any commercial product(s) and/or provider(s) of any commercial services. In case of uncertainty it is better to err on full disclosure.
A financial interest is any relationship in which you may benefit by receiving salary, travel benefits, intellectual property rights, royalties, honoraria, stocks, stock options, consulting fees, speaking fees, membership fees, or any other financial benefit. Financial relationships pertain equally to your immediate family (i.e. spouse/partner or dependent child).
A disclosure statement slide will be required at the beginning of your presentation. You must identify and provide a brief description for any of the following categories that apply to your submission.
|Category A||Financial support received from commercial interest in the form of research funding, grants, research materials or in-kind services.|
|Category B||Investor in a company or competing company, other than through a mutual or retirement fund.|
|Category C||Consultant for a commercial interest.|
|Category D||Inventor/developer designated on a patent, patent application, copyright, or trade secret, whether or not the patent, copyright, etc. is presently licensed or otherwise commercialised, or could be in competition with the technology described.|
|Category E||Employee of a company with a commercial interest.|
|Category F||Received gifts, honoraria, travel reimbursement, patent royalties, or any other financial compensation from a commercial interest.|
|Category G||Holds a non-remunerative position of influence such as officer, board member, trustee, spokesperson, etc. in a company with a commercial interest.|
|Category N||No commercial relationship relevant to the subject matter of the abstract/article/presentation.|
A financial interest is any relationship in which you may benefit by receiving salary, travel benefits, intellectual property rights, royalties, honoraria, stocks, stock options, consulting fees, speaking fees, membership fees, or any other financial benefit. Financial relationships pertain equally to your
See link for examples of Commercial Relationship disclosure statement slides.